Mewar Lost and Found Information System | IJCSE Volume 9 – Issue 6 | IJCSE-V9I6P12

The conventional lost and found systems within institutions of learning are plagued with huge inefficiencies such as poor communication, poor centralization, and slowness in the retrieval process. The common traditional techniques of paper records and bulletin boards can create problems like lack of updates, overlapping and unnecessary administration to the users, which prevents the timely recovery of lost items. The paper was a review to create and test a complete web-based Lost and Found Information System to overcome these problems. Among the major goals were the need to improve the tracking of items, increase the ease of use of the tools, facilitate the process of reporting, retrieval and the development of effective management of lost items. The system combines the latest web technologies and includes the functions of a Radio Frequency Identification (RFID) of items in real time and web services that are important to facilitate the exchange of data. It makes use of centralized database management system with PHP and MySQL to store and retrieve data in an organized manner with user-oriented design concepts of easy navigation. Its methodology encompasses real-time notifications, automation capabilities in item purges, as well as platform integration capabilities. The achievements of implementation show that there was a great increase in the efficiency, the accessibility, and the user engagement. The system offers a centralized reporting and searching and claiming items platform that has minimized manual input and reduced the occurrence of human error. Searchable databases and real-time notifications will increase the rate of recovery and user satisfaction. This paper concludes that web technologies need to be integrated in lost and found management so that modern solutions, which are scalable, are advocated which encourages community forms of solutions and increase administrative efficiencies in institutions.

This paper thoroughly investigates the process and application of the web-based Lost and Found Information systems, especially in the academic institutions, and it showed that that information has great potential to promote the efficiency, accessibility, and also user interaction. The study also outlines a changing trend between traditional, which is usually inefficient solutions into modern, technology-oriented solutions of managing lost property.

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